Guide
Validating EDIFACT invoices and routing errors
Supplier invoices (INVOIC) sometimes arrive incomplete or out of order. This guide shows how phaf checks each one, where to read the error and how to make sure the right team hears about it.
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01
Choose the directory
In the EDIFACT connector, pick the directory your suppliers use, for example D96B, and turn on validation.
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02
Know what is checked
phaf checks the UNB envelope, that every UNH is closed by its UNT, and that every segment is in a valid position for the INVOIC schema.
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03
Read the error
When a message fails, open it in Transactions. The log names the segment and its position in the message.
ERROR DTM is not in a valid position message 1 · INVOIC:D:96B · segment 14
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04
Route the error path
Connect the error path of the EDIFACT connector to an Email Send or Notify connector, so accounts payable is told at once.
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05
Choose how alerts arrive
In Settings › Alerts, send errors immediately, once an hour or once a day at the time you choose.
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06
Resend after the fix
When the supplier sends a corrected file, it runs through the same flow. Any message can also be requeued from Transactions in one click.
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